• The Speaker Ready Room will be networked with the session rooms, which means your presentation will be automatically distributed to your session room once it is uploaded in the Speaker Ready Room.  
• Presentations will not be accepted directly in the session rooms for uploading.  
• All presenters must check into the Speaker Ready Room (N-109-110) at least 3 hours prior to their session time in order to verify their presentation or to upload a revised version to the computer network. 

• ATTENTION: If your presentation is scheduled in the morning symposia, you must upload your presentation the previous day. (see section 2 below)

• All presentations should be prepared for PowerPoint 2013/2016 on Windows-based PCs in the following format:

  Plenary Sessions	4:3 format
  State-of-the-Art  (SOTA)	16:9 format – widescreen
  Morning Symposia (EMS)	16:9 format – widescreen
  Oral Abstract Sessions	16:9 format – widescreen
  Mini-Oral Abstract Sessions	16:9 format – widescreen
  Campfire  Sessions	16:9 format – widescreen
  Post-Graduate Course (PGC)	16:9 format – widescreen
  Pre-Congress Workshop (PCW)	16:9 format – widescreen

• Use of individual laptop computers is not permitted. Please note that the “Presenter View” is not available. If you need your notes, please bring them on paper. 
• PowerPoint for MAC files should be tested on a PC before attending the event.  
• Keynote for MAC will not be accepted, it must be exported to PowerPoint.  
• VIDEOS: Your videos must be embedded in the presentation (only possible on PowerPoint 2016). If you have videos that you would like to include that are not embedded, please come to the speaker ready room and our staff will be able to assist you with any video type.
• Please proceed to your meeting room 10-15 minutes before session start time in order to introduce yourself to the session chair(s) and to familiarize yourself with the set-up. 
• We are on a tight schedule. Please make sure to adhere to your allotted speaking time! 

Pre-upload will be available between June 11 to June 26, 2018. To upload your presentation, please follow the instructions below:

• Step 1: Log into the account (link will be emailed to you on June 11)
• Step 2: Click on the “My Lectures” Icon.  You will see a list of all your presentations.
• Step 3: Click on the “Upload PPT” button of the presentation you would like to upload.
• Step 4: Click on the “Upload New Files” and “Add Files”.  The maximum file size is 250 MB. Accepted file formats are .ppt, .pptx. Click “Upload” once you have completed adding all your files. You will see a progress bar on each file upload. Once the upload is complete, click on the “Close” button.

Please bring a copy of your presentation along with you when you depart for your meeting. Copy your PowerPoint and all movies to a folder on a USB flash drive. PowerPoint 2013/2016 will embed movies by default, however you should still bring the videos just in case. All prior versions of PowerPoint will not embed the movies. They must all be placed in the same  folder as your PowerPoint. It is a good practice to keep a second copy of your presentation and your movies in your luggage.

Presenters MUST review their presentation in the Speaker Ready Room at least 3 hours prior to their scheduled Session. The Speaker Ready Room will be staffed with a technician that can assist with most compatibility or formatting issues.

Speaker Ready Room – N-109/110 / Operation Hours

In the Session Room:

Please arrive at your session meeting room at least 10-15 minutes before the start of your session. Take time to familiarize yourself with the setup at the lectern, to meet the session chairs, and ask questions (if any) to the volunteer staff. Please use the mouse to point at information on your slides. This will ensure that viewers of your recorded presentation can easily  follow your presentation. Laser pointers will not be available. By following the guidelines above, your presentation will go smoothly. Should you have any questions not addressed in this document, please feel free to email at This email address is being protected from spambots. You need JavaScript enabled to view it..

All changes to your presentation(s) will need to be done in advance at the speaker ready room. The meeting room computers will only allow the display of your presentation without the possibility of making any edits. Therefore, no laptop or USB device from presenters will be accepted in the meeting rooms.