Exhibitor Manual

All exhibitors must complete the Exhibitor Profile form by April 27.

DO NOT CREATE A NEW ACCOUNT
Your log in information was sent via email. Please contact Jennifer.patterson@tts.org if you have any questions.

If you are looking for a particular section or form, please see the information list below. You may also download the complete information document.


Section 1 – Contact Information

Section 2 - Technical and Logistical Details

Section 3 – Exhibit Hall Rules and Regulations

Section 4 – IFEMA Rules and Regulations

Section 5 - Customs and Shipping

Section 6 - Order Forms

Electrical needs, graphic signage, labor, water & compressed air, booth cleaning, and A/V

IFEMA

Flooring, furniture, floral & plants and booth accessories

SERVIS

Service Order Form

DB Schenker

Download form

Power of Attorney Authorization

DB Schenker

Download form

IFEMA Shipping Address Label

DB Schenker

Download form

Sample Invoice

DB Schenker

Download form

Sample Packing List

DB Schenker

Download form


IMPORTANT DATES TO REMEMBER

  • April 27:
    Sponsor/Exhibitor Registration Deadline
  • April 27:
    Exhibitor Listing Deadline
  • May 15:
    Booth Sketch due for sponsor/exhibitors that bought BOOTH SPACE ONLY
  • June 2:
    Early bird deadline for SERVIS orders
  • June 20:
    Advanced shipping with DB Schenker begins
  • June 21:
    Early bird deadline for IFEMA orders
  • June 26:
    Last day to order with SERVIS
  • June 27:
    Last day to order with IFEMA

EXHIBIT HOURS

  • Congress Dates:
    June 30–July 5, 2018
  • Exhibit Hall Location :
    Hall 10, East Gate
    Avda. Del Partenón, 5
    Madrid, Spain 28042
    Click here for Truck Parking Map
  • Exhibit Hall Hours*:
    Sunday, July 1, 17:30–19:00 - Exhibit hall open for delegates to access the Plenary for the Opening Ceremonies
    Sunday, July 1, 19:00–20:00 - Welcome Reception
    Monday, July 2, 09:30–17:30
    Tuesday, July 3, 09:30–17:30
    Wednesday, July 4, 09:30–15:00
  • Exhibitor Installation*:
    Saturday, June 30, 08:00–17:00
    Sunday, July 1, 08:30–14:30
  • Exhibitor Dismantle*:
    Wednesday, July 4, 15:00–23:00
* Time subject to change

SHIPPING

The TTS 2018 Exhibit Office strongly recommends the use of DB Schenker, the customs contractor to avoid long waits at the loading dock.

Please note that material handling (move-in / move-out) and storage of empties are automatically included with every advanced warehouse or direct material handling orders.

IFEMA will not accept any deliveries prior to June 30.

TTS Office Information

27th International Congress of The Transplantation Society
c/o The Transplantation Society
505 Blvd. René-Lévesque West, Suite 1401
Montreal, QC, H2Z 1A8, Canada
T. +1.514.874.1717; F. +1.514.874.1716
Email: info@tts2018.org
Web: www.tts2018.org

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